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Organizations interested in hosting group functions during NACFC must first obtain approval from NACFC Show Management, regardless of its location. Every effort will be made to secure meeting space at the headquarter hotel or your preferred hotel, but cannot be guaranteed given the high volume of requests.

The Affiliate Meeting Request Form should be used by educational, medical, and research-based groups. Exhibitors and corporate supporters will not be approved for affiliate meetings and must use the Corporate Function Space Request Form.

Internal groups wishing to host a meeting at NACFC should contact NACFC Show Management.  

Completed applications must be returned by Aug. 3. Forms received after this time may be declined.

  • Affiliate group functions must adhere to CF Foundation regulations and may not conflict with NACFC programming.
  • Affiliate groups are responsible for all costs associated with services ordered (i.e. catering, A/V, internet, entertainment, etc.).
  • Payments are due directly to the assigned hotel.
  • Program development, meeting materials, registration, and invitations are the group’s responsibility.
  • If your meeting requires setup time prior to your meeting start time, you must indicate that in the function specifications section.
  • Please complete the section labeled publishing information. Only meetings that have indicated their desire to be published by checking the appropriate box will appear in the Final Program and on the NACFC website.
  • Complete all fields and use one application per function; applications must be submitted via email by Aug. 3.
  • NACFC Show Management will provide written acknowledgement of your request within 14 business days of receipt and provide contact information for the event sales manager, banquets, and in-house A/V at your assigned meeting property at that time.
  • Space will be assigned based on the date the completed application is received.

Meeting space is available on a first-come, first-served basis as follows:

Tuesday, Oct. 29
5:00 p.m. – 11:00 p.m.

Wednesday, Oct. 30
7:00 a.m. – 11:00 p.m.

Thursday, Oct. 31
8:00 p.m. – 11:00 p.m.

Friday, Nov. 1
8:00 p.m. – 11:00 p.m.


Attendance Policy

The CFF Attendance Policy states that for events and activities: Only one person with CF should attend any camp, educational retreat, or CF Foundation sponsored indoor event. 

This policy is in place to preserve the health and well-being of people with cystic fibrosis, by reducing the risk of getting and spreading dangerous germs. As a non-CFF Staff member who is organizing an affiliate event, you are encouraged to coordinate with the Foundation’s Meeting team to develop video conference solutions to eliminate the potential risk from in-person attendance. Although this is discouraged, if you intend to invite a person with CF, please be sure that they are aware of the potential risks. NACFC does not require that people with CF identify themselves. Therefore, we cannot say with certainty that an invited guest will not be in proximity to another person with CF. 

For more information regarding the IPC Guidelines please visit our website.

Click here for information regarding the Foundation’s attendance policy.


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